Software Support Forum

This thread contains Extranet Collaboration Manager release notes

Feature: Added Site Permissions Delegation Provider

When the Site Permissions Delegation Provider is selected on the Delegation Settings page a Delegated Administrator can manage Windows and Forms-Based-Authentication accounts that are members of the same SharePoint Groups the Delegated Administrators is a member of. This Delegation Provider is typically chosen when you would like to make a Windows account a Delegated Administrator of a site.

Feature: Add User page returns to the Manage Users page with the current group selected

When the Finish button on the Add User page is pressed the user will be directed to the Manage Users page. If the new user was added to a SharePoint Group, the group will be select.

Feature: Registration Approval Process

Define a list of approvers to review invited and/or anonymous registrations. When a user registers the account will remain unapproved until reviewed by an approver. One or more approvers will be notified of the pending registration. After reviewing the account the approver can approve or deny the request. The registering user will then be notified of the approval status.

Feature: Pre-Approved Domain Names

A list of pre-approved domain names can be defined. When a user registered for access to the site the account will automatically be approved if the registering domain names exists int the pre-approved domain name list.

Feature: Account Verification

When a anonymous user registers for site access a message will be sent to the user's e-mail address asking the user to verify the account. The user can access the site only after verification.

Feature: User Automation Job to Enforce Password Expiration and Account Activity Expiration

ExCM now contains a list of STSADM commands which can be use to create and manage user automation operations such as password expiration and account activity expiration. The job will notify users of pending expirations via e-mail. If a corrective action is not taken the account will be locked out. The age of the lockout and the notification window are customizable using STSADM. You can also customize the notification messages for each event.

Feature: Approved Domain Names

A list of pre-approved domain names has been changed to a list of approved domain names. If the e-mail address of the user is not contained in the list of approved domain names the user will not be allowed to register.

Feature: Web.config Approved Domain Names

Configure globally approved domain names for all sites in the web.config file.

Feature: Limit E-mail to Approved Domain Names During Profile Update

If the site is configured to use approved domain names the e-mail address used during a profile update must belong to one of the approved domain names to succeed.

Symptom: New registration approval email not sent to all Account Approvers

Aproval emails where only sent to the first user listed as an Account Approver. All users with a valid email address in their SharePoint profile will now recieve the alert and be able to Approve or Deny the registration.

Prerequisite: .NET 3.5

ExCM version 1.0.8346.3 requires the .NET version 3.5 or higher.

Feature: User Defined Invitation Expiration Length

The expiration length of an invitation can now be set by an administrator. Possibly values include 3 days, 1 week, 2 weeks, 1 month, 2 months, 3 months, 6 months and 1 year.

Feature: E-mail Address as Username

Administrators can configure a site to use the e-mail address as the user name. This option is applied to the registration, add user and manage profile pages.

Feature: Invitation Zone Targeting

Administrators can specify the SharePoint zone used during an invitation. This feature is especially useful in a dual zone authentication environment where you want all invitation requests to send the user to the Extranet zone (even if the invitation is sent by an internal user).

Feature: New E-mail Messages and Improved E-mail Tokenization

Each e-mail message now supports over 160 standard e-mail tokens (see help documentation for full list). Each token now includes an HTML encoded version to allow better e-mail client support. The addition of the new tokens provides a very flexible e-mail message system. Standard token groups include...

• ExtranetUrls
• ExtranetUser (Only when user is present)
• ExtranetUser.Profile (Only when user profile is present)
• Site
• SiteCollection
• User (Current SharePoint User)
• WebApplication
• Zone.Current
• Zone.Default
• Zone.Invitation

New e-mail messages have been provided to include the new tokens. The new messages include a better HTML format, Invitation URL support, Extranet User Profile attributes. The goal was to allow an administrator to setup the user profile attributes and invitation zone and not have to worry about modifying the e-mail messages.

Feature: Password Information Message

Administrators can provide a password information message which provides insight to the required password complexity during user registration, password reset and add user pages.

Feature: View Users in Role

Site Collection Administrators can new view all extranet accounts that are members of a selected role.

Feature: Password Reset Support for User with Identical E-mail Addresses

When a user attempts to reset the password for their account and one or more accounts are using the same e-mail address, the user is presented with a list of matching accounts and is asked to select the matching account. After the correct account is selected the user can continue to reset their password.

Feature: Removed Delegation and Mail Provider Configuration

The Delegation Provider and Mail Provider configuration options have been deprecated. These options were deprecated to simplify the interface and eliminate confusion. Implementation of this feature will be altered to provide greater functionality in a future release.

Feature: Improved Installation Experience

The ExCM installation experience has been improved. Improvements include an improved interface which is easier to follow. The SPSolutions.SharePoint.Delegation.wsp and the SPSolutions.SharePoint.Delegation.Templates.Membership.wsp solutions have been merged together to provide an easier installation experience. As a result the Membership Delegation Templates feature has been merged with the Delegation Web Components feature.

The Site Provisioning Assistant installation has been separated from the Extranet Collaboration Manager during the Enterprise Edition installation. The Site Provisioning Assistant Application is still bundled together in this package.

Installation of a trial license is no longer required to evaluate the product. The application creates a 30-day trial license when first accessed.

Feature: Validate .NET version 3.5 during installation

The ExCM installation verifies .NET 3.5 has been installed to the primary web-front-end server before allowing the installation to proceed.

Feature: Hide membership profile attributes during registration

You can now use the HiddenOnRegistration attribute to hide membership profile attributes on the registration screen. Hidden attributes can be edited after a user authenticates to the site.

Feature: Password help message added to Change/Reset password pages

The password help message and example are now displayed on the Change My Password and Reset My Password pages.

Feature: Edit Profile Save Options

Added an OK button next and changed the Close button to Cancel. This change will make the page more intuitive and easier to use.

Feature: Remove User From Role

You can now remove a single user or multiple selected user from a membership role.

Symptom: Ensure Windows Authentication accounts are not added to membership roles

Only Membership users can be added to Membership roles. Windows Authentication accounts have been removed from the Add User to Role people picker and are not allowed to be added to Membership roles.

Symptom: User Automation : 100 User Limit

The User Automation job now process all users in the user authorization store. Previously there was an issue which would cause only the first 100 users to be processed.

Symptom: LastActivityDate Error When Using the ActiveDirectoryMembershipProvider

When using the ActiveDirectoryMembershipProvider you would encounter the error 'The property 'LastActivityDate' is not supported by the Active Directory membership provider' on the Manage Users In Authorization Store page.

Symptom: Updated FBA Zone Resolution when using Multiple FBA Zones

ExCM now resolves the correct FBA zone when using multiple FBA zones in a single web application. The current zone is first checked for FBA authentication. If the current zone is not using FBA authentication each zone is inspected until the first FBA zone is found.

Feature: Existing User Registration

Registering users may now use an existing account to complete a registration. This includes Anonymous Registration and Invitation Registration.

Feature: Anonymous Registration Security Definition

Users completing anonymous registration can now be added to multiple SharePoint Groups and Membership Roles. Membership was limited to a single SharePoint Group in older versions. This allows ExCM to fully leverage Membership Roles to drive site access.

Feature: Delegated Administrator Security Definition

Delegated Administrators can now be assigned a Security Definition comprising of multiple SharePoint Groups and Membership Roles. Membership to these Groups and Roles are granted when the Delegated Administrators adds or invites a user to the site.

Feature: Grant Registration Access After Approval

When a user completes a registration, access to the site is provided by granting membership to a Security Definition. This access is now granted only after the account has been approved. New accounts created during registration will still be unapproved and will not be able to authenticate until the registration has completed the approval process. In previous versions access was granted but the account was not approved to authenticate. These changes were made to accommodate existing user registration.

Feature: Last Activity Date

Added the Last Activity Date field to the Manage Users In Authorization Store page.

Feature: Edit Delegated Administrator

Site Collection Administrators can now edit the properties of existing Delegated Administrators.

Feature: Delegation Status

The hidden Delegation Status page is now accessible via a link from the Site Settings page. This page provides information about your ExCM version, Membership configuration and Role configuration. This page is now only accessible by a Site Collection Administrator.

Symptom: Invitation Expiration

Registrations could be completed during registration attempts occurring after the invitation expiration date.

Symptom: Account Lockout During Next User Automation Run After Unlocking Account

The User Automation timer job service now uses the latest date between the Last Login Date and the Last Activity Date to determine the max inactivity time span. The Last Activity Date of an account is updated when an administrators attempts to change a password, unlock an account or approve/deny and account.

Symptom: Other Site Groups Visible From Manage Users Page

Limit the groups show on the Manage Users page to only the groups in the current site. Additional limitations apply depending on the users access level (i.e. Delegated Administrator).

Symptom: Manage Users Site Settings Breadcrumb

Removed the Site Settings link from the Manage Users breadcrumb.

Symptom: Missing Edit Delegated Administrator Page

Missing Edit Delegated Administrator page when trying to edit the configuration an existing Delegated Administrator.

Symptom: Registration Error When No Profile Attributes Configured

The Registration page displays an error when no profile attributes are configured in the web.config file.

Symptom: Manage Users Error as Site Collection Administrator

Site Collection Administrators could not add users via the Site Actions -> Manage Users page.

Symptom: Site Collection Administrator Invitation Security Definition

When an invitation is sent by a Site Collection Administrator, an extranet SharePoint Group was added to the invitation Security Definition.

Symptom: View Group Permissions Link

Update the view group permissions link located under the SharePoint Group drop-down list on the Add Delegated Administrator and Invitation pages.

Symptom: Broken Edit Profile Link

404 error when clicking the Edit Profile located on an account name link from the Manager Users in Authorization Store page.